Keeping Your Employee Email Safe

employee email safety_Now IT Connects

Email is one of the most powerful tools you have to stay connected to your team and customers. But because it is so essential to doing business, email is a very popular target for hackers and other bad actors. Here are a few email security tips from the Now IT Connects experts. Which ones will you implement today?

Email Security Tip 1: Encourage Strong Email Passwords

A strong password is an email account’s first line of defense. Encourage employees to set strong passwords and require them to change them every so often. Strong passwords use a combination of lowercase and uppercase letters, numbers, and special characters. They do not include personal information that could be looked up on social media.

To create very strong passwords, ask your employees to think of a memorable phrase (for example, “I Love Now IT Connects”). Then, shorten it to the first letter in each word (ILNIC). Next, add numbers in between each letter (I1L2N3I4C). Put an exclamation point at the end (I1L2N3I4C!), and you have a password that will be very difficult for hackers to guess.

Email Security Tip 2: Require a Secure Internet Connection

A strong password won’t protect an email account that is accessed on public WiFi or other unsecure internet connection. Unsecure networks are easily accessible by bad actors, leaving you and your employees exposed to all sorts of cybercrimes, including identity theft, malware, and ransomware attacks.

Work with your managed IT and network security team to secure your network with a combination of hardware, software, and employee education. Once you have the appropriate hardware and software in place, train your team on why it’s important to only access their email and work applications over a secure network. If they are working remotely at home or at a coffee shop, require them to use a Virtual Private Network, or VPN, that will make it nearly impossible for bad actors to find and gain access to your network.

Email Security Tip 3: Teach Email Smarts

Attacks on email are constantly evolving, which is why it’s important to provide regular employee training on new email threats and how to spot and prevent them. Phishing scams, for example, are becoming increasingly sophisticated. Phishing emails may look completely legitimate to an untrained eye or an employee in a rush. But clicking on a link, opening an attachment, or taking another action from a phishing email can create an IT disaster for your company. Train your employees on the types of cyber threats they may encounter. You can even hire Now IT Connects to test your employees with a fake phishing email.

Protecting your employees’ email keeps your entire network and company safe. Protect your data with robust email security. Contact Now IT Connects for expert email support.


Cloud-Based Spam Filtering with Now IT Connects

cloud-based spam protection_Now IT Connects

Malware and ransomware attacks are big business for bad actors. Dozens of high-profile ransomware attacks have already occurred this year. It’s more important than ever to understand this cyber threat and protect your network with cloud-based spam filtering.

Understanding Email Spam Threats

The most common and troublesome email spam threat in 2020 has been ransomware, a subset of malware. Malware is a program a bad actor puts on a computer, often by tricking an email recipient into downloading an attachment or installing fake antivirus software. Once downloaded, malware can wreak havoc on a computer or entire network.

The most devastating malware attack in recent years has been the ransomware attack. In these types of attacks, malware encrypts all the data on a network, holding it ransom until the network owner pays the hackers. Ransomware attacks are a big deal. Experts predict a business falls victim to a ransomware attack every 11 seconds. Collectively, ransomware attacks are estimated to cost $20 billion by 2021.

Step 1: Encrypt Your Email Data

Protecting your business from ransomware and other cyber attacks starts with a robust, cloud-based spam filtering tool. There are many choices on the market, and Now IT Connects can help you choose the right application for your business. The best cloud-based spam filtering tools encrypt your email data to protect it from the prying eyes of hackers and other bad actors. This makes it harder for cyber criminals to target your network and get their emails through to your employees’ inboxes.

Step 2: Detect and Neutralize Email Attacks

While encrypting your email data can prevent many malware attacks, hackers are constantly evolving their tactics, and some spam will make it through. Your cloud-based spam filter should quickly detect and neutralize these threats so your employees are never tricked into downloading malware onto your network.

Step 3: Continually Update Cloud-Based Spam Filtering

The best cloud-based spam filtering tools are continually learning and updating their protocols to constantly protect your email. This is where cloud-based spam filters outperform anti-malware software you may purchase and download. Since they are based in the cloud, they can be continually updated in real time with no action required on your part. If your spam filter is not cloud-based, you’ll have to remember to update it yourself.

Protecting your email and your employees from malware and ransomware attacks is an essential part of your cyber security plan. Now IT Connects can help you find the cloud-based spam filter that’s right for you and your team. Contact us today.


A Closer Look at Our IT Services

A Closer Look at IT Services_Now IT Connects_Clearwater Minnesota

Ever wonder with the Now IT Connects team is up to every day? Wonder no more! We have several main IT services that keep us busy throughout the day and week. From backup and cloud solutions to network security and comprehensive managed IT services, here’s a look at how we can help you.

Managed IT Services

Managed IT Services are the Now IT Connects team’s bread and butter. Why try to figure IT out on your own when you can partner with an IT company who provides you with cloud-based solutions, network maintenance, hardware updates, and email troubleshooting?

Through our managed IT offerings, you can rely on us to take care of IT through ongoing device management, monitoring, and alerting services. Our cloud-based managed IT platform allows us to monitor your systems remotely so we aren’t interrupting your day. We can schedule updates overnight so your team experiences minimal downtime, and our alerts system helps us resolve any issues before you even realize they exist. If you want to stay up and running in 2020, the Now IT Connects team has your back.

Network Security

Your network is your business’s heart, brain, and circulatory system all rolled into one. It keeps your business running, your team productive, and your operations moving forward with ease. When your network’s compromised, it can grind your entire business to a halt.

Unless you have IT expertise, we recommend working with an IT service provider like us with the know-how and technology resources to protect your hardware and software from malfunction, misuse, modification, and attacks.

Email and Spam Protection

It’s tough having your email down for an hour, let alone a day or two. Business email systems must constantly defend themselves against viruses, malware, direct attacks, and inadequate storage. That’s why Now IT Connects offers cloud-based email solutions. Cloud-based email and spam filtering systems offer limitless storage and real-time security updates so your inbox is always protected.

Backup and Cloud Solutions

Speaking of the cloud, it’s a powerful, secure place to store your data. One of the IT services we provide is cloud-based data storage and backup. We partner with trusted cloud service providers to offer our clients secure data storage that’s available anytime, anywhere with an internet connection. Cloud computing also helps our clients eliminate the need to manually back up their data to tapes or other local storage devices. Instead, we can automate daily backups to the cloud to ensure your data is always available and safe.

If you’d like to take your IT to the next level this year, we’d love to meet you! Give Now IT Connects a call today at 320-558-6300.